Example of TERS information required (TERS application)

Mar 31, 2020 | FYI's

“Dear Employer

C19 TERS: Temporary Employee / Employer Relief Scheme

Please note the following:

Steps 1:

Key Documents required

Letter of Authority, on an official company letterhead granting permission to an individual specified to lodge a claim on behalf of the company
MOA (completion of the agreement between UIF, Bargaining Council and Employer); only applicable to employers that has more than 10 employees
Prescribed template that will require critical information from the employer
Evidence/payroll as proof of last three months employee(s) salary(ies)
Confirmation of bank account details in the form of certified latest bank statement

All documents submitted will be subject to verification.

Step 2:

Submission Process

Submit/transmit all documents as required to UIF via dedicated mailbox
Covid19UIFclaims@labour.gov.za

Step 3:

Conclusion

Conclusion of the MOA between parties.

Payment will only be effected after MOA sign off between the Fund and the Employer/Bargaining Council.

Please complete attachment 6 if the payment must be paid to Employer/Bargaining council

Additional Information

NMW that will be used to determine minimum payment to employees is as follows:

Domestic: R124 .56 per day
Agriculture: R149.44 per day
EPWP: R91.36 per day
Other Sectors: R166 .08 per day

Opening of special account is only applicable to Bargaining council
If you represent more than one employer, please submit one template per employer
The means to payment is critical and provide banking details as per the mode selected, for example, if the payment should go to the employer, then the employer special banking account should be given.
However, proof of payment is required to satisfy that the payments indeed went to the employees. This is also critical, if further payments are required.
Please note the enquiry telephone to enquire on the claims lodged: 012 337 1997
With reference to the prescribed template : Please note rules to executed

Payroll Companies: ( Use Attachment 1 and 2 )

##Filename should be in the following format

UIREEFERENCENUMBER_ddmmmyyyy_uniquesequence.csv
Example – 00000012_25mar2020_01.csv . unique sequence number can be a number which is not used to send file with same name – so when you send file first time uniquesequence can be 1, when sent second time it can be 2.

File should start with a Header – H|DATE DDMMMYYYY

COLUMN HEADERS AS UNDER ARE NOT REQUIRED IN THE FILE. ITS JUST TO INDICATE SEQUENCING. REMOVE THE HEADER ONCE FILE IS GENERATED. ONLY H|DDMMMYYYY is required on the Top

The values of remuneration should not be comma-separated. Example – 26000.90 and not 26,000.92
All the dates in CSV file should follow the date format DD-MMM-YYYY – Example – 23-APR-2020
Sector Minimum wage per month value is Mandatory. A blank value will result in an error.
Account Type value should reflect as below. Please use the Account Type ID instead of Account Type description.

## each file should have footer record as under

F|2050, HERE 2050 IS THE NUMBER OF EMPLOYEE RECORDS IN THE FILE

No payroll software. ( Use Attachment 3 )

This format is only for small employer who have no payroll software.

The values of remuneration should not be comma-separated. Example – 26000.90 (Correct) and not 26,000.92
All the dates in EXCEL file should follow the date format YYYY/MM/DD – Example – 2020/04/23
Sector Minimum wage per month value is Mandatory. A blank value will result in error.
Account Type value should reflect as below. Please use the Account Type ID instead of Account Type description. Use 1 for Current, 2 For Savings and 3 for Transmission Account